Explore a Career with UltiMed, Inc.

Explore a Career with UltiMed, Inc.
Return to listing

Accounts Payable Specialist

GENERAL DESCRIPTION:

The Accounts Payable Specialist will be responsible for compiling, processing and maintaining account payable records. The position will report to the Controller. Candidate must be a confident self-starter able to manage their responsibilities and tasks with minimal supervision following the initial training period.

Preferred schedule: 2 full days during month-end closing weeks with slightly fewer hours the balance of the month.

PRIMARY RESPONSIBILITIES:

Accounts payable processing (~ 85% of the role):

  • Facilitate entry and payment of vendor invoices, which may include verification of vendor information, reviewing purchase orders, and resolving discrepancies.

  • Route vendor invoices to department managers for review and approval.

  • Enter invoices, including purchase order invoices, and applicable use tax in NAV system. Monitor invoices for fixed asset purchases.

  • Prepare weekly check run for review, approval, printing and mailing.

  • Respond to vendor inquiries and communications in a timely and thorough manner.

  • Record ACH/EFT payments of invoices in general ledger as they are processed.

  • Record bi-weekly payroll and off cycle bonuses entry in general ledger.

  • Records petty cash activity and verifies documentation of usage.

  • Other related duties as assigned.

Month end (10% of the role):

  • Assists with accounting records and ledgers by reconciling monthly statements and transactions.

  • Update and enter monthly freight accrual - tracking containers and billings for freight cost entry.

  • Reconcile use tax and prepare use tax return on a monthly basis.

  • Reconcile balance sheet accounts: deposits to CIP, use tax payable.

  • Maintain additions, adjustments and deletions in Sage Fixed Assets system.

  • Enter monthly depreciation and amortization in NAV.

  • Track and monitor vendor invoices to be accrued.

Year end/annual (< 5% of the role):

  • Run reporting and prepare 1099 forms for vendors.

  • Provide internal and external audit assistance as required.

  • Assist with forecasting and budgeting tasks.

REQUIREMENTS:

  • Education and Experience:

  • 2-year degree (associate/technical) in accounting

  • Minimum 2-3 years of experience in processing accounts payable with some exposure to GL accounting

  • Proficiency in using electronic accounting software required.

  • Experience in fixed assets helpful

Required Skills/Abilities:

  • Must be reliable and extremely trustworthy.

  • Must be proficient in Microsoft Office Suite or related programs.

  • Must be able to learn other accounting software systems.

  • Excellent organizational skills and attention to detail.

  • Ability to maintain confidential and meticulous records.

  • Computer skills required as well as 10-key and Excel spreadsheets.

  • Must have strong attention to detail, communication and problem-solving skills.

PHYSICAL JOB REQUIREMENTS:

  • Prolonged periods sitting at a desk and working on a computer.

  • Ability to read, understand and communicate in English.

  • Ability to concentrate for extended periods of time.

Apply to this Job

Tell us about you

Please complete as many fields as possible. Fields in red are required.

First Name:
Last Name:
Address:
City:
State:
Zip:
Phone:
Email:


Day/Hours Availability

Please enter the hours you are available on the following days

Monday From To
Tuesday From To
Wednesday From To
Thursday From To
Friday From To
Saturday From To
Sunday From To
 
What date are you available to start work?
 
Please list your skills and qualifications
 

Education

High School
What was the name of the High School you attended? Did you graduate? If so what year?

Education

College / Post Secondary
What was the name of the College / Post Secondary School you attended? What was the location of the College / Post Secondary School you attended? What dates did you attend?
  From To
 

Previous Employment 1

Company Name:
Dates Worked:
Supervisor Name:
Email:
Phone:
Address:
Position Title:
Responsibilities:
Reason for Leaving:
Ok to contact?
 

Previous Employment 2

Company Name:
Dates Worked:
Supervisor Name:
Email:
Phone:
Address:
Position Title:
Responsibilities:
Reason for Leaving:
Ok to contact?
 

Previous Employment 3

Company Name:
Dates Worked:
Supervisor Name:
Email:
Phone:
Address:
Position Title:
Responsibilities:
Reason for Leaving:
Ok to contact?
 

Reference 1

Name:
Phone:
Email:
Relationship:
 

Reference 2

Name:
Phone:
Email:
Relationship:
 

Reference 3

Name:
Phone:
Email:
Relationship:

UltiMed complies with all Federal/State/Local legislation to provide Equal Employment Opportunities for all applicants and employees without regard to race, religion, creed, color, national origin, ancestry, physical or mental disability, marital status, gender identity, sexual orientation, age, status as a Veteran, Disabled Veteran or Vietnam Era Veteran or any other characteristic protected by law.

I authorize investigation of all statements contained in this application; I understand that falsification, misrepresentation or omission of facts called for will result in removal of my application from consideration or termination from employment.

I authorize UltiMed to secure information about my experience with former employers, educational institutions and agencies, and for those parties to provide information concerning my experience, performance and/or character, releasing all parties, including UltiMed from any liability therefrom.

I understand and agree that my employment by UltiMed is conditioned on the results of the investigation of the information on my employment application, resume, disclosure and release of information authorization, and upon my execution of the UltiMed confidentiality agreement.

If I am employed by UltiMed I understand my employment can be terminated, with or without cause and with or without notice, at any time at the option of UltiMed or myself. I understand only the Chief Executive Officer has the authority to make any agreement to the contrary and then only in writing.

I further expressly agree that, with respect to the at-will employment relationship, this constitutes the full, complete and final expression of the parties’ intent concerning the nature of any employment relationship between myself and UltiMed.

Apply Now